Organisation and planning are essential in many ways, both in your personal and professional life. You need to plan if you want to save time and optimise your efforts. What better way to do this than with a team planning tool!
Having the right tools means you can be much more productive every day. In fact, with the emergence of business software, equipping your company with planning software means that your employees can work more efficiently, be better organised, save time in the course of their work… In short, to manage important tasks and projects effectively.
In this article, you will find a selection of the best team planning tools specialising in this task.
Why a team planning tool?
Today, scheduling software is an essential tool to help you manage your day-to-day planning and increase your productivity and efficiency in all types of projects. You can access and monitor your projects and schedules wherever you are, thanks to its generally cloud-based operation.
It can be difficult to choose the right planning tool for your needs, as there are so many planning software packages available on the market. It is essential to understand what planning software is and what its key features are in order to make the right choice. Scheduling software is an IT tool for managing a company’s tasks and activities. It allows you to manage the resources you need, monitor the progress of work and plan the various tasks to be carried out.
Some planning software also includes additional functionality, such as budget management or risk management. Identifying your needs in terms of functionality is essential to choosing the right planning software. Then, depending on your criteria, you need to compare the different options available.
Finally, you should test the software before buying it to make sure it meets your expectations.
Teambook is a cloud-based visual planning tool. It’s an efficient, intuitive, comprehensive and user-friendly planner that enables your staff to be as efficient as they are productive. What’s more, its planning table gives you a clear, detailed overview of your company’s activities. It also features intelligent visual cues to help you spot crucial information quickly. You also have the option of switching to the user view or projected resources, an essential feature for adding and modifying project milestones.
As a result, it’s easier for you to focus your resources at the right time. With Teambook, you can track your performance in real time and increase your productivity, time and money. It can connect to Slack, Zapier, Calendar, HubSpot and many other everyday tools.
Finally, Teambook offers a module for tracking the time actually spent on projects, which is extremely effective because it uses planning data to pre-fill time-sheets.
Teambook is designed for small and medium-sized businesses with between 5 and 200 users. Its team management functionality enables areas to be separated according to responsibilities within the organisation.
The tool’s little extras
Teambook’s pricing is based on the number of projects rather than the number of users. If you plan less than ten projects, Teambook is free!
Finally, Teambook is a Swiss-based solution, with data stored exclusively in Europe. Teambook is available in several languages, including Italian, Spanish and French, as well as English. The tool offers fast, practical support in each of the languages used.
In short, Teambook is a comprehensive and flexible resource management software package that has been acclaimed by many teams for its ability to simplify resource planning and optimise project resource management.
Wrike is a leading cloud-based project management software that also provides an effective planning tool to maximise business productivity and collaboration.
Use it to help your colleagues complete their tasks. The programme allows you to rank the tasks to be carried out according to priority and the abilities of each employee.
What’s more, you can use drag-and-drop to move, modify or add tasks thanks to flexible scheduling features.
A simple, effective and fast way to optimise your resource planning. As well as encouraging smooth collaboration, Wrike promotes work transparency by giving internal and external stakeholders access to the same workspace and the same information. Your managers have an overview of the workload of all the members of your team to optimise your performance, enabling them to assign the right people to the right projects.
Wrike is a project planning and management tool designed for companies of a certain size, particularly in view of its complexity and multiple possibilities.
The tool’s little extras
Wrike is an adaptable solution that can be integrated with over 400 applications such as Salesforce, MS teams, Google Drive and Slack.
The software offers a powerful project tracking tool that includes time tracking reports for each participant, team, client, task and project.
Wrike is a complete planning solution that combines communication, collaboration and project management.
Pricing
A free version for new teams.
For growing teams, an offer at $9.80 per month per user is available.
For all the teams in an organisation, an offer at $24.80 per month per user.
Teamwork is a useful tool for project management and collaboration with others. It combines remote collaborative working, instant communication between employees and customer service, including the ability to assign tickets or view customer emails in one place.
Teamwork solutions can be used for all types of projects and companies, especially large ones.
More than 20,000 companies such as PayPal, Netflix, Spotify, Disney, Panasonic, etc. use Teamwork.
The tool’s little extras
Teamwork offers a number of predefined templates to help you save time and be more efficient. Teamwork’s powerful features include time tracking, workload optimisation, workflow automation and more.
Pricing
A package for managing several projects at €12.5 per month per user.
For large teams, a €22.5/month offer per user is available.
An offer tailored to your needs.
Monday
Monday.com is a leader in business planning software. Monday.com, a true all-in-one solution available online, goes further than a simple planning solution. It offers various management solutions such as CRM, marketing, content production, etc. thanks to its great flexibility and access to numerous templates.
You can work together and control everything in one place. By displaying your team’s entire schedule at all times, you can organise your team’s work in a visually appealing way. Add key objectives and deadline reminders to stay organised and productive.
This planning tool has been designed to enable large teams to collaborate effectively on the same project. Planning, managing projects and prioritising tasks has never been easier with this collaborative platform.
Simply create a weekly timetable and include a diary to monitor the hours worked by your employees. Not only will your organisation be at the top of its game, but you’ll also be saving money across the board and using your resources appropriately. Synchronising team shift schedules with it will help you avoid slot confusion, as it’s difficult to compare part-time and full-time workers. Monday.com is undoubtedly a complete software package because of all its features.
The tool’s little extras
monday.com saves you money by automating repetitive tasks.
The solution is HIPAA and RGPD compliant and allows you to manage permissions to protect private data you don’t want to share.
Monday.com offers a variety of perspectives to help you plan your tasks: Gantt charts, Kanban boards, deadlines, etc.
Price
Pricing
The free offer is limited to two users.
a standard monthly offer of €10 per user,
An offer for professionals at €16 per month per user,
Combo (formerly Snapshift) is a SaaS solution for scheduling and managing employees. It was specialist HR software designed to meet the needs of teams in the field. As a result, it is only aimed at specific areas such as retail, healthcare, fast food and catering. Combo is for you if your company works in one of these areas.
Combo is planning software designed for very small businesses with field teams working shifts or time slots: catering, hotels, retail, bakeries, pharmacies, food distribution, gyms, etc.
The tool’s little extras
Essential functions such as creating schedules in just a few clicks, tracking working hours and absences, and clocking in and out via the digital time clock are all part of the solution. It can also connect to your cash register, allowing you to manage your payroll and productivity rations. This scheduling software is designed to organise, engage and simplify the tasks of your teams. It is available at all times via its mobile application to support you on a daily basis.
Pricing
You can request a demo directly from their website, as Combo’s price list is only available on request.
A free 7-day trial with no obligation is offered.
Gladys is an innovative project management solution, created entirely in France, that helps you complete your tasks and achieve your individual, team and organisational objectives. Gladys offers an all-in-one solution and a customised interface for businesses, with various display modes (table, Gantt, list, etc.) and advanced collaboration features. Gladys is aimed at small and medium-sized businesses, ETIs and local groups.
The tool’s little extras
A task and document manager (TDM) is responsible for organising a project into tasks and sub-tasks, as well as centralising the files for each project.
A shared diary and instant messaging to facilitate communication.
The platform is available on PC, smartphone and tablet for greater accessibility and efficiency.
Pricing
A free version for small businesses: two projects, five members of staff per project and standard functionality.
For smaller companies, a premium plan is available for €9 per month per user and includes unlimited projects, custom fields and premium features.
A business plan for companies with a price on request: unlimited projects, customer success programme and access to the Business module .
Toggl is an effective team planning and project management tool for automating your task creation-delegation process and visualising the progress of project tasks. If you often work in teams and collaborate with other departments on projects, this will be of real benefit to you.
The tool’s little extras
Unlimited projects with 5 people (free). Very good visibility of work.
Pricing
Free plan for up to 5 users
Starter Plan at €9 per month
Premium Plan at €18 per month
Enterprise plan on request.
Our tips for successful team planning
Determine your objectives and priorities.
To plan a team successfully, it is essential to clearly define the objectives to be achieved and the priorities to be respected. This will enable each team member to know what is expected of them and to concentrate on the most important tasks.
Identify available capacity and resources
Once the objectives and priorities have been defined, it is important to take account of the team’s skills and resources. This will enable you to assign the right tasks to the right people and assess the feasibility of the projects within the deadlines.
Division of responsibilities
Once the objectives have been clearly defined and the skills and resources identified, it is crucial to allocate tasks and responsibilities within the team. This will avoid any confusion and ensure that everyone knows what is expected of them.
Observe and modify planning
Once the tasks have been assigned, team planning continues. It’s crucial to regularly monitor the progress of projects and to adapt planning according to unforeseen circumstances and the results of experience.
Promoting communication and team cohesion
The success of a team depends on good communication and cohesion. They enable better coordination between team members and rapid problem solving.
Anticipating and managing unforeseen situations
The unexpected is inevitable in project management. It’s important to anticipate them and know how to deal with them so that they don’t affect your team’s planning too much.
Scheduling software is a computer tool for managing and organising the various tasks in a project over time. It also allows you to monitor the progress of the project and identify potential problems. There are many different types of planning software, some of which are free, others of which you have to pay for. It is crucial to choose the planning software that best meets your needs, depending on the complexity of the project and your IT skills.
First of all, you need to know what type of planning you need. Make sure you choose the one that best suits your needs, as there are planning software packages that focus on one or other of these areas.
Next, decide what features you want your scheduling software to have. Do you want it to work with other applications you use, such as your calendar or email? Do you want resources to help you manage your projects and tasks? Do you need reports and statistics to track your progress? Once you have an idea of what you need, you can start comparing the different planning software available.
To make sure the software is easy to use, take the time to read other users’ reviews and watch videos and tutorials.
Also, make sure the software is compatible with your operating system and other applications. You don’t want your planning software to cause you problems in the future. Finally, compare the costs of different planning software. Free options are not always as good as paid ones.
When using a planning tool, there are a number of disadvantages to consider. Firstly, it can be difficult to find the ideal software for your needs.
It’s not always easy to choose between the multitude of planning software packages available on the market. What’s more, you sometimes have to pay fairly high subscription fees to use certain software. You then have to learn how to use the software, which can take time. The software needs to be updated regularly to take advantage of the latest features and correct any bugs. Finally, you should be aware that planning software is not infallible. It is possible for the software to make mistakes in the plan, and it is important to know how to correct them.
Project managers appreciate having a centralised view of all tasks and responsibilities. This ensures that they are clearly identified and displayed, and prevents employees from confusing their roles and tasks.
In any scheduling tool, a time slot planning function is useful. It allows you to be prepared for emergencies. It displays all the activities that are going to take place and will take place. You can define the priority level of each task with these tools and add an email reminder to be informed when each action is due.
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