10 best tools for personal project planning in 2025: complete guide

Why plan your personal projects in 2025?

The era of organized chaos is over. In 2025, personal project management has democratized, becoming essential to our hyper-connected daily lives. With the rise of telecommuting, the multiplication of side-projects and the evolution towards more flexible lifestyles, we are all juggling responsibilities once reserved for the professional world.

Whether you’re managing a freelance activity, orchestrating a move, structuring a training course or coordinating a family event, having a high-performance planning tool is no longer a luxury, but a necessity.

Faced with a plethora of products on offer, how do you identify the ideal solution for your specific needs?

Our guide details the 10 best personal planning tools for your projects in 2025, thoroughly tested and compared to help you make the optimum choice.

7 essential criteria for choosing your ideal planning tool

Before exploring our selection, familiarize yourself with these key criteria that will guide your choice:

1. Intuitive ergonomics: the interface must be fluid and pleasant for frictionless everyday use.
2. Essential features: task management, integrated calendar, reminder system, deadline tracking, Kanban or Gantt visualizations.
3. Cross-platform accessibility: seamless synchronization between mobile, tablet and PC.
4. Collaborative options: ability to easily share certain elements with ad hoc collaborators.
5. Ecosystem of integrations: compatibility with your existing tools (Google Calendar, Slack, Notion…).
6. The right business model: a balance of free and premium features to suit your needs.
7. Data confidentiality: protection of your personal information, particularly crucial for your private projects.

Top 10 must-have personal planning solutions for 2025

1. Notion – The all-in-one workspace

Notion turns project management into a customizable art form. This versatile platform combines structured notes, relational databases, kanban boards and schedules in a unified interface.

✅ Strengths: Unlimited customization, powerful community templates, integrated AI features.

❌ Limitations: Initial learning curve, may appear complex to beginners.

💰 Pricing: Generous free version, $8/month personal package for advanced features.

2. Trello – The visual reference

Trello maintains its leading position in visual project management. Its system of cards and tables makes organization intuitive and immediately accessible.

✅ Strengths: Visually appealing interface, immediate learning curve, integrated Butler automations

❌ Limitations: Complex project management, limited advanced features

💰 Pricing: Free functional version, premium packages from $5/month.

3. ClickUp – The all-terrain platform

ClickUp is a complete solution for centralizing all your personal and professional projects in a coherent ecosystem.

✅ Strengths: Exceptionally rich functionality, extensive customization, multiple views

❌ Limitations: Dense interface for occasional use

💰 Pricing: Substantial free version, premium package from $7/month

4. Todoist – Minimalist efficiency

Todoist embodies pure simplicity and efficiency. This streamlined task manager excels at no-frills daily organization.

✅ Highlights: Clear, minimalist interface, intelligent reminder system, natural input.

❌ Limitations: Less-developed collaborative features, limited visualizations

💰 Pricing: Essential free version, premium version only $4/month

5. Asana – The perfect balance

Asana offers intuitive task management with a variety of visualizations (list, calendar, table), ideal for tracking the progress of your personal projects.

✅ Highlights: Elegant, fluid interface, practical collaborative views, progress reports

❌ Limitations: Some advanced features reserved for paid packages

💰 Pricing: Full free version, professional plans from $10.99/month

6. Monday.com – Structured power

Although designed for teams, Monday.com is perfectly suited to structured personal projects. Its visual interface makes it easy to track deadlines and distribute workloads.

✅ Highlights: Extendable template library, customizable visualizations, automations

❌ Limitations: Features sometimes oversized for individual use

💰 Pricing: Free trial version, packages from €9/month

7. Things 3 – Apple elegance

Exclusive to the Apple ecosystem, Things 3 features a streamlined interface and rigorous application of GTD (Getting Things Done) methodology.

✅ Highlights: exceptional design, smooth operation, seamless integration with iOS/macOS

❌ Limitations: Apple exclusive, no web version, limited collaborative options

💰 Pricing: One-off purchase (€10.99 iPhone, €54.99 Mac)

8. Obsidian – Ultimate customization

Originally designed as a Markdown note-taking tool, Obsidian is transformed into a formidable project manager thanks to its ecosystem of plugins.

✅ Strengths: Extreme customization, local-first approach, knowledge graph

❌ Limitations: Manual configuration required, no native scheduling features

💰 Pricing: Free for personal use, paying options for cloud synchronization

9. Teambook – Optimum planning vision

Although designed for teams, Teambook adapts remarkably well to small-scale personal or collaborative projects, thanks to its intuitive planning view.

✅ Highlights: Exceptional visual planning view, project filters, fine-tuned availability management

❌ Limitations: Some team-oriented features less relevant in solo mode

💰 Pricing: Full free trial, from 3 EUR per month for 10 projects.

10. Google Tasks + Calendar – Simplicity at your fingertips

This free combination offers an effective and immediately operational solution, particularly for users already integrated into the Google ecosystem.

✅ Strengths: Totally free, native synchronization, Gmail integration

❌ Limitations: Limited customization options, no advanced features

💰 Pricing: Completely free

Comparative table of key features

*available via plugins

Which tool for which user profile?

For visual minds

→ Trello or ClickUp: These tools turn your projects into intuitive visual experiences with their card- and table-based interfaces.

For GTD methodology enthusiasts

→ Things 3 or Todoist: Designed around the principles of Getting Things Done, they optimize your daily workflow.

For rigorous personal projects

→ Notion or Asana: These platforms offer the structure needed to manage complex projects while remaining accessible.

For frequent collaborations

→ Teambook or Monday.com: Their collaborative orientation makes it easy to share and coordinate, even on personal projects.

For minimalists

→ Google Tasks + Calendar: The essentials without the frills, perfect for those looking for efficiency and simplicity.

Conclusion: the right tool for your workflow

The best planning solution is not universal, but deeply personal. It should fit naturally into your working method, rather than forcing you to adapt your habits.

Focus on experimentation: devote a few weeks to testing one or two tools that appeal to you, without immediately looking for the perfect configuration.

The key is to establish a lasting routine around your chosen tool. A simple system that you use every day will always outperform a sophisticated but neglected solution. Your ideal planning tool should become an invisible ally, facilitating your organization without ever complicating it.

Discover Teambook for your personal and collaborative projects

Looking for the perfect balance between simplicity and power? Teambook transcends its initial vocation as a team tool to offer an exceptional personal planning experience.

Its uncluttered interface and intuitive planning view make it a wise choice, whether you work alone or occasionally in collaboration.

Try Teambook free today and discover how fluid planning can transform your day-to-day organization.