Tools and methods to optimize your billable hours

Optimizing your billable hours is essential to maximizing the profitability of your projects. With the right tools and methods, you can reduce inefficiencies, improve time management and strengthen customer relationships.

Find out how solutions like Teambook can transform your time management.

Why optimize your billable hours?

Optimized management of billable hours allows you to :

• Increase profitability: by minimizing unproductive tasks and prioritizing income-generating activities.
• Improve resource management: by efficiently allocating your teams’ time and effort.
• Reinforce transparency: by clearly justifying the hours invoiced to your customers.

Tools to track and optimize your billable hours

Teambook: for time planning and tracking

Teambook is an intuitive tool for planning and tracking billable hours in real time. It allows you to allocate project resources, categorize tasks and generate detailed reports. With Teambook, you can immediately see where your efforts are focused and identify areas for improvement.

Highlights :

• Clear, intuitive interface
• Real-time management
• One-click timesheet entry
• Precise analysis and reporting
• Strong focus on project resource planning

Disadvantages :

• Specific focus on resource planning

Price :

• Free 30-day trial
• Paid plans based on the number of active projects
• Plan Small: $45/month for 11-40 active projects

Beebole: the versatile choice

Beebole is a project tracking and budgeting tool with complete control over data access, team structure and approval flows. Highly customizable, with powerful reporting.

Highlights :

• Automatic rounding rules
• Approval workflow
• Billing rates and multiple currencies
• Advanced reports
• Various integrations
• Timesheet reminders
• Offline tracking
• Strong compliance and security (GDPR, DCAA)
• Excellent customer service.

Disadvantages :

• Not a billing tool in itself (but can be integrated)
• Limited mobile version for administrator settings

Price: A single, no-surprise price of $8.99 per user per month.

TimeCamp: the robust integrator

TimeCamp helps create accurate timesheets and detailed reports, improving project profitability and tracking employee performance. Offers over 50 ready-to-use integrations.

Highlights :

• Various time tracking methods
• Over 50 integrations (Trello, Asana, Quickbooks, etc.)
• Detailed reports with over 20 built-in options
• Expense tracking included
• Productivity analysis
• Georeferencing capabilities

Disadvantages :

• Problems customizing invoices
• May be buggy
• Some employee monitoring functions may be perceived as intrusive

Price: From $2.99 per user per month

Clockify: the best free choice

Popular, easy-to-use time tracking software used by many professionals.

Highlights :

• Comprehensive free version (time tracking, organization by project, task, person, full reports, tags)
• Unlimited number of projects, customers and tasks in the free version
• Integrations with over 100 tools

Disadvantages :

• Fewer advanced features than competitors’ paid versions for customizing roles or alerts

Price :

• Free version available
• Paid version between €3.99 and €11.99 per member per month

Methods for maximizing your billable hours

1. Prioritizing high value-added tasks
   Identify the activities that bring the most value to your customers and focus your efforts on these tasks.

2. Proactive resource planning
   Use Teambook to plan projects efficiently and avoid overloading teams. Well-structured planning reduces deadlines and optimizes billable hours.

3. Tracking and analyzing unproductive hours

   With Teambook’s easy timesheet entry, identify recurring non-billable hours and look for ways to reduce them, such as automating certain administrative tasks.

Why choose Teambook to optimize your billable hours?

Teambook offers unique features to maximize your teams’ productivity:

• Clear, intuitive interface: quick to learn, ideal for effortless tracking of billable hours.
• Real-time management: adjust your priorities according to needs and unforeseen events, directly from the platform.
• One-click timesheet entry: use the schedule as a baseline, and modify only discrepant entries.
• Analyses & Reports: track all information in real time and provide your customers with precise data on hours billed.