8 better alternatives to Runn.io for resource planning

choix de solutions alternatives à Runn.io

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You know and/or use the Runn.io tool but you’d like to discover others. In this article, we present several alternatives to Runn.io, the resource management and planning software.

Runn.io is a great resource planning software for small teams. But when you outgrow Runn.io’s functionality, what do you do next? Here are eight other alternatives to Runn.io for growing, growth-focused teams.

Why find alternatives to Runn?

Runn.io provides a centralised platform where project managers and teams can plan, track, and analyse various aspects of their projects, including day-to-day resource management process, scheduling, budgets, and capacity planning.

In addition, Runn offers integrations with popular project management tools, collaboration platforms, and accounting software.

Project management software is designed to handle complex project planning scenarios. However, for smaller or less complex projects, Runn’s extensive functionality and capabilities can be overwhelming or unnecessary.

Although the software provides a solid foundation for resource management, some organisations may find it difficult to adapt the tool to their specific needs.

Teambook, the No. 1 alternative for managing your resource planning simply and efficiently

Teambook is one of the best resource management and planning tools for resource scheduling that aims to be easy to use and intuitive. This is one of the criteria that sets it apart from many other good tools. If your organisation manages projects that tend to evolve rapidly and involve a large number of people (several types of collaborators, consultants, customers, subcontractors, etc.), Teambook is THE best solution.

Teambook is available to any type of company that manages resources. It is very useful for industries such as agencies, engineering offices, consultancies, IT services companies and construction services companies. From measuring your company’s performance to managing the progress of your projects, while mobilizing your resources efficiently, Teambook is the best tool for your business. Also, Teambook is one of the very few to propose a free version if you have less than 10 projects!

With Teambook, here are the main management resource management features you’ll find:

Plan and allocate human resources visually

You get an overview of your consultants’ workloads and can see which talents are available in no time.
Visibility into your schedules, enabling you to plan your tasks with the view you want. Find out who’s doing what, measure and improve your team’s performance, and take the pulse of your business.

Time tracking on each project

This allows you to optimise the use of your employees’ time and gives you a significant indication of your organisation’s profitability.
A tool with time management functionality. While Teambook’s scheduling maximize resource utilization on your projects, its real-time tracking functionality ensures that the actual hours spent on projects are captured and approved. This feature sets Teambook apart from the competition.

Medium- to long-term capacity management analysis

Say goodbye to guesswork and become an ace planner!

Teambook differs from its competitors in a number of ways:

  • Its simplicity and intuitiveness, both highly visual
  • Swiss solution: quality, precision and security
  • Responsive, multilingual support (European)
  • Fair pricing per project, not per user
  • Rapid development capabilities
  • Pricing is per project, not per user.

Read our article Teambook versus Runn.

Float, a resource management software for small teams and companies you might also like

Float focuses on supporting small teams and businesses. Its management and resource planning function makes it easy to organise small teams efficiently. The platform incorporates integrated time tracking and provides basic reporting and analysis, resulting in a substantial upgrade over manual projects and resource management via smarsheets.

Float’s main features

  • Guide to resource management
  • Team availability
  • Real-time updates and notifications
  • Reports and analyses

Float’s weaknesses

  • Since Float primarily focuses on short-term planning and resource allocation, it might not have all of the functionality that other tools offer for project management. Float does not have a medium-term capacity management tool.
  • The tool may not have as wide a range of native integrations as other option for resource management or project management platforms.
  • American tool, no multilingual support
  • Data stored in the USA.

Float pricing

  • Pricing model per user.
  • Resource planning ($7.50 per user/month): capacity reports and unlimited projects.
  • Resource planning and time tracking ($12.50 per user/month): compare estimates with actual data and record hours using the mobile app.
  • An additional charge of $7.50 per user per month must be calculated on top of the monthly fee if you require priority integration and support.

Resource Guru, an intuitive and affordable right project management solution for teams of all sizes

Resource Guru.app is a fast and flexible way to plan resources and projects.

Key features of Resource Guru

  • Manage people, equipment, and meeting rooms all in one place.
  • Organize your team as you see fit and quickly find the person you need.
  • Allocate work, book holidays, and change schedules in a matter of seconds.
  • Monitor availability in real time and avoid unrealistic workloads.
  • Keep your team up to date with personal dashboards and daily planning emails.
  • Analyze utilisation rates, customers, and projects forecasting for more accurate forecasts and budgets.

Resource Guru’s weaknesses

  • There is no tag-based task management allocation.
  • The graphical not intuitive interface is old compared to other resource management
  • Limited flexibility in booking staff work slots.
  • As soon as there are no more resources available, the schedule becomes confused.

Resource Guru pricing

  • Pricing model per user
  • Grasshopper: $5/user/month (monthly billing) or $4.16/user/month (annual billing)
  • Blackbelt: $8/user/month (monthly billing) or $6.65/user/month (annual billing).
  • Master: $12/user/month (billed monthly) or $10/user/month (billed annually).

Teamwork, collaboration and streamlining processes

Teamwork is designed to improve collaboration and streamline processes for teams of all sizes. Its adaptable navigation and workflow visualisations guarantee flexibility and ease of use for users.

The platform simplifies communication with customers by providing approval functionality on every project elements. In addition, time-tracking capabilities provide valuable information on billable hours and a better understanding of management tasks .

Teamwork’s main features

  • Task tracking
  • Profitability monitoring
  • Resource scheduling
  • Models

Teamwork’s weaknesses

  • Its wide range of functions makes it complex
  • Each resource must be identified by an email address and is invoiced, which quickly becomes very expensive.
  • Reporting functionality may not meet the needs of teams that require in-depth analysis.

Teamwork pricing

  • Pricing model per user.
  • Starter Plan ($8.99 per user/month): customised dashboards and inboxes.
  • Delivery plan ($13.99 per user/month): 3 users minimum, time tracking, and billing.
  • Growth Plan ($24.99 per user/month): 5 users minimum, 50 project templates, and workload management.

Teamdeck.io, an all-in-one alternative for small teams

Like Float, Teamdeck is aimed at small teams and companies. It is ideal for organisations looking for an all-in-one solution that provides an intuitive overview of their project portfolio.

It aims to provide small teams with both an overview and granular control over resource and project management. Functionality includes resource planning, project planning, smartsheets, budgets, utilisation, performance, etc., all from a single platform.

Teamdeck’s main features

  • Teamdeck’s Calendar view: this shows resource allocations, holidays, availability, and how they spend their time, making it easier to find the right people for the right tasks, while avoiding over- or under-utilisation.
  • Robust financial and budget planning can help project managers keep projects profitable. There’s clear smartsheet and invoicing information, so you can track time of what you’re working on and how much it has cost – although some find the reporting functionality haphazard.
  • An API that lets you access and update data in your application – if you wish – as well as integrations with Slacket HR tools to support communication and transparency between teams.

Teamdeck’s weaknesses

  • A complex system designed by computer scientists for computer scientists.
  • Teamdeck was developed by an IT company as a peripheral activity; it is therefore not at the heart of the business and its development and support may suffer as a result.
  • Difficult to familiarise with the tool.

Teamdeck pricing

  • Pricing model per user.
  • Business plan: $3.99 per team member /month – $1 per core resource /month

Forecast.app, an AI-based solution

Forecast.app is another AI-based resource management solution that streamlines work, resources, and finances on one easy-to-use platform. Forecast is tailored to the needs of small and medium-sized enterprises (SMEs), in particular executive and management teams, who want to obtain a complete overview of their project portfolio and resource availability, on a single platform. It can be adapted to all types of business sectors.

Main features of Forecast.app

  • Project management
  • Resource management
  • Finance department
  • Reports and analyses
  • Online support (forum, tutorials, etc.)
  • Technical support (telephone, e-mail, chat, etc.)

Forecast.app pricing

Forecast.app costs €24 per month per user, but this price is subject to change as the publisher of this SaaS software offers various options to meet users’ needs: number of licences, additional functions, add-ons, etc.

  • Pricing model per user
  • Standard: €24 / month / user
  • Pro: €39 / month / user
  • Company: on quotation
  • Premium: on request

Productive.io, a scalable resource management platform for agencies of all sizes

Productive.io is a cloud-based project management platform for professional services firms, agencies, and studios. It is positioned as an “end-to-end” tool that starts with your sales pipeline, before moving on to resource and project management.

It allows users to track their team’s time, manage their projects and budgets and easily create invoices.

Productive.io positions itself as synonymous with profitability. It has a strong financial focus, including employee cost rates and company overheads. It can also predict your future revenues through resource planning and project progress reports. Tracking these metrics can help you stay on top of your profit margins.


Productive.io’s main features

  • Project profitability management
  • Budgeting: real-time monitoring of budgets and profit margins
  • Projects: streamlining work and focusing on teams to keep them focused on priorities.
  • Invoicing: time savings on invoices generated using tracked billable time.
  • Sales: view of the sales process with the sales funnel to be configured step by step.
  • Resource planning: a macro view of the company’s capacity.

Productive.io’s weaknesses

  • Complexity of implementation and training for all users.
  • Fairly steep learning curve
  • Specific target: not suitable for all business sectors.

Productive.io pricing

  • Pricing model per user
  • Essential: from $17/month
  • Professional: from $24/month
  • Ultimate: from $32/month
  • Company: on quotation

Mosaic – another fast alternative, accelerated by AI

Like Teambook, Mosaic is a web-based resource management tool that allows you to centralise your staff and project data. With resource and portfolio information at your fingertips, you can optimise resource use, keep plans on track and guide projects to cost-effective delivery.

Mosaic is proud of its use of AI to accelerate project and resource planning. Mosaic’s AI automatically identifies the right projects for the right people and the right people for the right projects. It can also use data from previous projects to forecast workload and revenue.

It takes care of capacity planning by spotting role demand and alerting you that it may be time to hire.


Mosaic’s main features

  • Drag-and-drop resource allocation
  • Real-time reporting
  • View of staff skills profiles
  • AI prediction of future projects and suggestion of new project schedules based on resource availability.

Mosaic’s weaknesses

  • Tasks become inaccessible once completed. No retrospective on what was done and when.
  • Mobile functionality that occasionally encounters problems with formulas and synchronisation.

Mosaic pricing

  • Pricing model per user
  • Team plan: from US$9.99 per month per user
  • Business plan: from US$14.99 per month per user
  • Company package: on request.

So which alternative to Runn.io is best?

Your use case and business needs are unique, so there is no ‘right’ answer to this question.

Every planning and resource management tool has its pros and cons – whether it’s because they offer different functionality for different markets or because things like UX and design are so subjective.

That’s why we always advise you to try before you buy. Teambook offers you a free trial to test all its features without having to enter your bank details!

Sign Up for FREE and start using Teambook in seconds!​

Free 14-day trial

Sign Up for FREE and start using Teambook in seconds!​

Free 14-day trial