Integrating your calendar with Teambook: smooth, optimum management

calendar integration with Teambook

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Time management is crucial to any business. With the evolution of technology, many tools have emerged to facilitate this task. Teambook, a project resource planning platform, offers a visual and intuitive interface for better organisation. In this article, we’ll explore the calendar synchronisation feature, its benefits and how to set it up.

What is Teambook?

Teambook is a platform dedicated to planning management. It enables businesses and professionals to plan, track and manage their bookings with ease. One of Teambook’s features is the ability to synchronise the calendars of each of your resources with planned bookings.

Why synchronise your calendar with Teambook?

  1. Efficiency: Having all your bookings scheduled in your own diary makes management easier and avoids forgetting or double-booking.
  2. Real-time updates: Any changes in Teambook are automatically reflected in your calendar, ensuring you always have the most up-to-date information.
  3. Compatibility with multiple calendars: Whether you use Google Calendar, Outlook, Mac OSX Calendar or even the iOS calendar, Teambook is compatible.

How do I synchronise my calendar with Teambook?

Synchronising your calendar with Teambook is an essential step towards effective time management. Here is a detailed guide to synchronising Teambook with different types of calendar:

1. Google Calendar :

  • Access your Google calendar.
  • Go to “Other calendars” at the bottom left.
  • In the drop-down list, click on “Add by URL”.
  • Paste the subscription URL you copied from Teambook.
  • Click on “Add a calendar”.

Note: Google updates subscribers’ calendars, but the frequency of these updates is neither configurable nor predictable. It is normally synchronised once every 2 hours.

2. Mac OSX/iCal calendar :

  • Open your Mac calendar.
  • In the menu bar, click on “File”.
  • Select “New calendar subscription”.
  • Paste the subscription URL you copied from Teambook.
  • Click on “Subscribe”.

Note: The Mac Calendar offers an option for setting how often data is refreshed.

3. Microsoft Outlook (recent versions):

  • Open your Outlook calendar.
  • Click on “File” then “Account settings”.
  • In the “Internet Calendars” tab, click on “New”.
  • Paste the subscription URL you copied from Teambook.
  • In the “Folder name” field, enter the name of the calendar as you want it to appear in Outlook.
  • Click on “OK”.

4. Microsoft Outlook Office Calendar (Office 365, online) :

  • Access your Outlook calendar online.
  • At the bottom of the navigation pane, click on the “Calendar” icon.
  • In the toolbar, click on “Add a calendar”.
  • Click on “From Internet”, and in the “Link to calendar” box, type or copy and paste the calendar’s web address (URL).
  • In the “Calendar name” field, enter a name for the linked calendar.
  • Click on “Save”.

5. iOS calendar (iPhone/iPad):

To synchronise Teambook with your iOS device, follow the specific instructions provided by Teambook for mobile devices.

NOTES:

The calendar works in “view only” mode. Any changes made to another calendar will not be carried over or saved in Teambook.

On the other hand, if you make changes to a date in Teambook, this will be reflected in your other calendar, although the regularity of this update varies according to the type of calendar used, as mentioned above.

The time at which bookings start is determined by your company’s working hours (by default) or, where applicable, by the times defined for the user. Periods such as “lunch breaks” are also included during synchronisation, depending on your time zone. If a booking is made with a specified start time, this will be visible in your calendar. To activate synchronisation with your calendar, start by copying the subscription URL.

You will find this URL in your profile, under your avatar, by clicking on your name at the top right of the screen.

Next, you’ll need to enter this URL (copied from the clipboard) into your calendar application.

In a nutshell…

Synchronising your calendar with Teambook is an essential step towards efficient time management. It provides a centralised view of your bookings, ensuring that you’re always up to date. If you haven’t explored this feature yet, now is the perfect time to do so. 
Discover several alternatives here.

FAQ

No, the feed is read-only. Any changes must be made from within Teambook.

It depends on the calendar. For example, Google Calendar generally synchronises once every 24 hours.

Yes, as long as the calendar supports iCalendar feeds, you can synchronise it with Teambook.

No, calendar synchronisation is a feature included with Teambook.

Sign Up for FREE and start using Teambook in seconds!​

Free 14-day trial

Sign Up for FREE and start using Teambook in seconds!​

Free 14-day trial