How Klee Group’s IT Department Gained Control of Capacity Planning with Teambook

Overview Company: Klee Group Scope: IT Department (~50 people out of 1200 employees) Industry: IT Services Challenge: Lack of scalable and reliable capacity planning Key Result: Improved planning reliability, better arbitration capabilities, and stronger management visibility Context Within Klee Group, the IT Department operates in a complex environment, managing a wide range of activities including: […]

What is capacity planning software?

Capacity planning software helps teams understand how much work they can realistically take on and how to allocate resources efficiently across projects. It provides visibility into team availability, workload, and future demand, allowing organizations to plan ahead instead of reacting to bottlenecks. At its core, capacity planning is about answering a simple question:Do we have […]

Capacity Planning Template: Excel Examples and When Software Is the Better Choice

Every project manager has been there. A new project kicks off, but no one is quite sure who actually has capacity next week. So you open Excel. It’s available, flexible, and works well for small teams. As projects and team size grow, things get more complex. What started as a simple spreadsheet quickly turns into […]

Free Project Planning Tools for Growing Teams in 2026

Many teams begin project planning with spreadsheets, shared documents, or lightweight task management apps. In the early stages, these tools are often enough to coordinate projects, organize deadlines, and maintain basic collaboration across small teams. However, project planning tends to become significantly more difficult as organizations grow. Multiple projects begin overlapping, priorities shift more frequently, […]

How Soleil Digital Got Better Control Over Its Resource Planning with Teambook

Overview Company: Soleil Digital Industry: Digital marketing agency Company size: 1–50 employees Challenge: Limited visibility and scalability when using Excel for resource planning Solution: Teambook for visual resource planning and capacity forecasting Result: Faster planning, clearer ownership, more confident capacity decisions, and stronger team alignment About Soleil Digital, a digital marketing agency Soleil Digital is […]

10 Billable Hours Tracking Tools for Better Team Utilization in 2026

Tracking billable hours has become much more complex than simply filling out timesheets at the end of the week. Modern teams need visibility into workloads, project profitability, resource allocation, and team utilization across multiple clients and projects. As organizations grow, manual spreadsheets and disconnected tracking systems often create reporting gaps, inaccurate forecasting, and hidden overtime. […]

10 Project Planning Tools for Teams Managing Multiple Projects in 2026

Project planning tools have evolved far beyond simple task lists and shared calendars. Modern teams need visibility into workloads, resources, priorities, and project timelines to coordinate work effectively across multiple teams and projects. As organizations grow, spreadsheets and disconnected planning systems often become difficult to maintain. Teams need better ways to organize projects, allocate resources, […]

10 best capacity planning software (comparison, free & paid)

Capacity planning software helps teams manage resources more effectively, avoid overload, and plan projects based on real availability. Tools like Teambook capacity planning software allow teams to visualize workloads, allocate resources, and adjust plans in real time. Unlike spreadsheets, modern planning tools provide real-time visibility, automated updates, and a clear overview of team capacity. This […]

Billable Hours in 2026: How Teams Improve Utilization and Resource Planning

Billable hours remain one of the most important operational metrics for service-based businesses. Agencies, consulting firms, IT teams, and professional service organizations rely on billable work to generate revenue, forecast profitability, and manage team capacity. But tracking billable hours today involves much more than filling out timesheets or calculating invoices. Modern teams need visibility into […]

9 Practical Steps to Improve Your Project Planning Process

Managing a project is rarely just about deadlines and task lists. As teams grow and multiple projects run in parallel, planning becomes more complex. Priorities shift, workloads change, and shared resources can quickly become overloaded without clear visibility. A strong project planning process helps teams stay organized, balance capacity, and reduce operational bottlenecks before they […]