The end of Excel spreadsheet chaos for resource managers

Do you manage a team of 15 to 50 people with Excel spreadsheets? Do you spend more time checking formulas, tabs and leave tracking than making strategic decisions? This article is for you!

The real problem with Excel spreadsheets for resource management

Excel spreadsheets work… until they don’t (even Microsoft says so). As teams grow, schedules become fragile:

• A simple copy and paste can break a formula.
• Vacations are managed in a separate tab or file.
• Capacity calculations require manual updates.
• Several versions coexist at the same time.

As a result, you spend more time maintaining your tables than optimizing your resources.

Why resource planning needs a single source of truth

Effective resource management depends on the simultaneous visibility of three elements:

• Who’s working on what?
• Who’s available?
• Who is absent (vacations, training, etc.)?

When this information is scattered, errors are inevitable. Teambook replaces static tables with a dynamic schedule, updated in real time and accessible to the whole team.

How Teambook simplifies resource management

1. Centralize your data

In Teambook, projects, vacations and capacities are superimposed on the same schedule. As soon as a vacation is taken, a booking added or a schedule changed, the schedule is instantly updated. No more double-booking or overloading errors!

2. Adjust your plans with one click

With Teambook, rescheduling a project is as easy as dragging and dropping a reservation to a new date. Capacity and total hours are automatically recalculated, so you can react quickly to changing priorities or delays.

3. Plan pipeline work with provisional reservations

Excel spreadsheets don’t handle provisional work very well. Teambook lets you create provisional bookings for future projects, with no immediate commitment. You can also use placeholders to visualize future requirements (e.g. “Senior UI Engineer Q3-2024”).

4. Get answers without manual calculations

The analysis views give you a clear view of :

• Overloaded or underused,
• Project progress against budget,
• Who can take on a new job.

What does success look like?

When resource planning goes beyond Excel spreadsheets :

• Everyone works from the same up-to-date plan,
• Leave is taken into account automatically,
• Rescheduling takes minutes instead of hours,
• Fewer errors thanks to always up-to-date data.

In short, resource management becomes proactive rather than reactive.

Ready to say goodbye to Excel spreadsheets? Try Teambook free today!