Know your team's capacity months ahead

Visualise and simulate your team's available capacity over the next 6 months to 2 years.

See the future of your team's workload

Teambook's Capacity Management module lets you visualise your team's available capacity, and the capacity needed to deliver your projects, over a 6-month to 2-year horizon.

See at a glance where you're over capacity, where you have room, and where the gaps are. Month by month, you can view discrepancies and take action before small imbalances become big problems.

Team Capacity View

See what your team can actually deliver

Map out your team's available capacity for the coming months. Account for holidays, part-time schedules, and other unavailabilities. Colour-coded indicators show you instantly where you're under or over capacity, so you can make informed decisions about hiring, redistribution, or project timing.

Project Demand View

Know what your projects actually need

Enter the capacity required for current and future projects, regardless of who's assigned yet. See total demand across your portfolio and compare it against your team's availability.

Allocation tools make data entry fast. Once complete, you can visualise resource capacity versus project demand side by side, and iterate until they align.

Reconciliation

Match supply to demand

Toggle between team capacity and project requirements to spot mismatches. Where is demand exceeding supply? Where do you have spare capacity? Teambook makes it easy to see the gaps and adjust. Whether that means redistributing work, delaying a project, or planning a hire.

Scenario Planning

What If You Took On That New Project?

Before you commit to new business, see what it would do to your team's capacity. Add a potential project to your forecast and instantly see whether you can deliver, or whether you'd be setting your team up for overload.

What changes when planning is clear

Confident Commitments

Say yes to projects you can actually deliver, and know when to push back.

Proactive Hiring

See capacity gaps months ahead. Start recruiting before you're desperate.

Balanced Workloads

Spot overallocation early. Redistribute work before burnout happens.

See how much is poor project resource planning costing you.

Try our project resource calculator and find out how to optimize your resource management. Share your email and we’ll send you a link.

Connected to your planning

Capacity Management can pull data directly from your operational planning in Teambook. No double entry, no syncing spreadsheets. Your day-to-day scheduling and your long-term forecasting live in one connected system.

“We can finally overview capacity of all employees in a pretty colorful and easy way. Automated system of tracking over-schedule and under-schedule. A pretty nice time tracking solution in one tool is also a plus”