The data you need to make confident staffing decisions
Make informed decisions about staffing, new business, and hiring. Teambook gives you real-time visibility into where your people's time goes, so you can protect margins and plan for growth.
Trusted by 1000+ companies
The numbers you need to run your business
Know your utilisation rate in real time
See how your team's time is being spent. Billable vs. non-billable, by project, by person. No more end-of-month reports
Decide on new business with confidence
When a new opportunity comes in, know immediately whether your team has, and who's available to take it on.
Plan for hiring before you're desperate
See capacity gaps months ahead. Make proactive hiring decisions based on forecasted demand.
Dashboards that tell you what matters
Teambook's built-in dashboards show you the KPIs that drive your business: utilization rates, availability, productivity, and project performance. Filter by team, by timeframe, or by project. Get the answers you need without digging through spreadsheets.
See utilization and availability in real time
Know exactly how your team's time is allocated right now. Who's billable? Who's available? Who's at risk of burnout? Real-time visibility means you can act before problems become crises.
Compare planned hours against actual hours
Are projects taking longer than estimated? Teambook tracks time against your plan so you can see where hours are slipping, and whether your quotes need adjusting.
Forecast capacity for the coming quarters
See your team's availability 6 months to 2 years out. Know whether you can take on new clients, when you'll need to hire, and where you might have gaps. Plan ahead with real data, not gut feeling.
Make confident decisions about new business
Before you commit to a new project, see whether your team can actually deliver it. Teambook shows you available capacity across your organization
Improve margins with better time tracking
When you can see where every hour goes, you can protect profitability. Teambook tracks billable hours, highlights projects running over budget, and gives you the data to price future work accurately.
“Very flexible tool to help us plan our projects with the right staffing. We like the flexibility of the team, easy inputs, fast overview, good utilities to export data as well, scalable solution and intuitiv handling.”
- Thomas K
- Business Consulting
Teambook works great with any industry managing projects at scale
Agencies
Juggling creatives, strategists, and account managers across multiple clients? Teambook shows you who's available, who's overloaded, and where every billable hour goes - so you can hit deadlines without burning out your team.
Consulting
Managing consultants across multiple client engagements? Teambook shows you who's billable, who's on the bench, and where you're at risk of overallocation - so you can keep clients happy and utilisation healthy.
Engineering & Construction
Coordinating engineers, draughtsmen, and site crews across multiple projects? Teambook shows you who's assigned where, how hours track against estimates, and where you're at risk of overruns - so you can protect margins and meet deadlines.
IT & Software
Managing developers and consultants across client projects and internal work? Teambook shows you who's billable, who has capacity, and how time is spent - so you can improve utilisation and keep customers informed.
Highly rated resource management software
Case Study
International agency branch
- 60 employees
- Dublin
The Problem
- High-pressure agency environment with tight, unforgiving deadlines
- Subcontractor coordination added layers of complexity to an already stretched team
- Excel sheets consistently out of date, shared documents irregularly accessed
- No reliable single source of truth for planning or project status
- Burnout was widespread across the team
- Reporting dependent on an overburdened intern, error-prone and unsustainable
- Clients growing impatient as delays became a pattern
Solution with TeamBook
- Teambook established as the central hub for planning, scheduling, and reporting
- Team received real-time schedules directly in Outlook — confusion replaced with clarity
- Clients given access to transparent, up-to-date timelines via shared links
- Accurate time tracking exposed systematic underestimations in project scopes
- Cathy used those insights to adjust proposals and set more realistic expectations upfront
The Result
With everyone working from the same real-time plan, the constant scramble to chase updates and reconcile conflicting spreadsheets simply stopped. Cathy's team finally had what they'd been missing: a single, reliable source of truth. Schedules were clear, accountability was built in, and subcontractor coordination no longer fell through the cracks.
Why teams choose Teambook
Intuitive from day One
One screen shows you who's working on what, who has room for more, and who's stretched too thin. Drag and drop to reassign work in seconds. No spreadsheet archaeology required.
Your data stays in Europe
Fully hosted in the EU. Meet GDPR requirements and internal compliance policies without compromise.
Pay by project, not by person
Add unlimited team members without watching costs spiral. Our pricing scales with your projects, not your headcount.
Fast updates
We ship updates fast. Your feedback today could be a feature next month - not next year.
Swiss precision, built to last
Designed and developed in Switzerland. Clean, reliable, and built with the precision you'd expect.
Real support in your language
Talk to real people who speak your language and understand your timezone. French, German, English, Italian, Spanish - we've got you covered.
Why teams choose Teambook
Intuitive from day One
One screen shows you who's working on what, who has room for more, and who's stretched too thin. Drag and drop to reassign work in seconds. No spreadsheet archaeology required.
Pay by project, not by person
Add unlimited team members without watching costs spiral. Our pricing scales with your projects, not your headcount.
Swiss precision, built to last
Designed and developed in Switzerland. Clean, reliable, and built with the precision you'd expect.
Your data stays in Europe
Fully hosted in the EU. Meet GDPR requirements and internal compliance policies without compromise.
Fast updates
We ship updates fast. Your feedback today could be a feature next month - not next year.
Real support in your language
Talk to real people who speak your language and understand your timezone. French, German, English, Italian, Spanish - we've got you covered.
Get the visibility you need to lead effectively
