How can you organize tasks and deadlines to improve productivity?

organize tasks and deadlines to improve productivity

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Effective management of tasks and deadlines is crucial to an organization’s productivity. Good organization not only helps meet deadlines, but also improves job satisfaction and reduces stress.

Here’s how you can organize tasks and deadlines using Teambook to boost your team’s productivity. Find out step by step.

1- Dedicated planning skills

To begin with, it’s essential to have a person or team within your organization with clear planning responsibilities. Whether it’s a staffing manager, a traffic manager or a business unit manager, their role is to ensure optimal resource allocation.

2- Entering the company timetable in Teambook

Your first action will be to enter the company’s work schedule into Teambook, including the number of daily working hours and the standard duration of bookings. This establishes the basis for your planning.

3- Update individual exceptions

It’s also important to take into account individual exceptions such as part-timers and long-term commitments. Make sure this information is updated with individual schedules or specific start and end dates.

 

4- Configuring public holidays and automatic functions

Teambook integrates your country’s public holidays by default. For team members based in other countries or regions, adjust public holidays using Teambook’s automation features.

5- Planning non-project time

It’s important to block in Teambook vacation periods and non-project times such as meetings, training courses and seminars. Use “time off” slots for such planning.

6- Operational planning

With these parameters in place, the scheduler can start organizing resources. Teambook’s planning screen enables resources to be viewed and managed over different time horizons, identifying under-capacity and overload for a balanced distribution of work.

7- Using capacity management for medium-term planning

Last but not least, Teambook’s capacity management mode offers a medium-term perspective (6-24 months), enabling us to forecast resource requirements and plan accordingly to meet the needs of future projects.

Conclusion

By following these steps with Teambook, you can significantly improve task organization and deadline management within your team. Precise planning and a balanced distribution of workloads are key to productivity and employee well-being.

Remember, the tool is there to facilitate these processes, but it’s the expertise and methodology of your planning manager that will make the difference.

And if you’d like to try it out, it’s easy, no obligation and free for up to 10 projects! Let’s get started!

Sign Up for FREE and start using Teambook in seconds!​

Free 30-day trial

Sign Up for FREE and start using Teambook in seconds!​

Free 30-day trial